SharePoint Designer – Check if item exists

SP2013

Hello everyone,

Today I’ll talk, again, about the SharePoint 2010 Workflows of SharePoint Designer. I know it is deprecated but on some occasion, you need to use what you can!

So, one thing which is missing is the possibility to check if an item exists before doing some action.

For instance, I had an error when I tried to delete item which wasn’t existing. pretty annoying since at the end, what I wanted (not having this file) was done. But my workflow ended in “Error Occurred”.

So, as a workaround, what you can do is create a workflow variable => set its value to a value coming from the item you are looking for => check if the value is not empty to know if the item exists!

spditemexists1

Exactly!

When you try to perform an action on a non-existing item, you end up with a “Error Occurred” but if you want to read a value from a non-existing item, it doesn’t throw any error!

 

Hoping this helps!

Christopher

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SharePoint Designer mail format error

SP2013

Hello everyone,

Today I’ll talk about a weird behavior you can have with the SharePoint 2010 Workflows of SharePoint Designer.

The problem was happening with some mail sent. In fact, sometimes, the content of the mail was weird.

Sample:

  • Some text where bold when received by some user
  • Some word where containing spaces coming from nowhere

 

Etc…

After some time checking my mail content, I went to see the properties of the mail

wmc01.png

Then on the body

wmc02

There is the content of my mail

wmc03.png

 

After some check with other mail having no issue, I found that a parameter was missing from the HTML Tag => xmlns:o=”urn:schemas-microsoft-com:office:office”

Change it like this

wmc04.png

Republish and all went ok!

Hoping this helps!

 

Christopher

 

Quick Win – Display template missing

win

Hello everyone,

Today I’ll talk about something that is not quite clear in SharePoint (Yes… again!).

where are my dragons

WHERE ARE MY DRAGONS! …

 

euh, no, where are my Display Templates HTML files??

dtm01

 

When you want to customize a display template, all the “How to” that you can find on the internet mention that you must modify the HTML but not the JavaScript file. Well so…

When you go on a new site for the first time, sometimes those HTML files are not present! As always in SharePoint, when something is missing, let’s take a look at the features we can activate !

dtm02

With everything there, the “Search Server Web Parts and Templates” seams the best choice for me! Let’s add it and it should be ok…

 

dtm01

Well …no..

In fact, we need, again, to activate the Big Gun feature, namely SharePoint Server Publishing Infrastructure!

dtm03

And Voila!

dtm04

 

Really, with all the stuff that this feature provides, I don’t understand why it is not default activated.

 

Hoping this helps!

Christopher

Site settings links is missing

office365Hello everyone,

Today I’ll talk about a major change in site design with the modern UI, namely the case of the missing site settings links!!!

 

MissingSiteSettings1

 

If you look at the picture, you can see that the usual location of “Site Settings” was replaced by three links :

  • Site Information
  • Site Permissions
  • Change the look.

 

Those links open a panel providing a quick edit for those settings

Site Information

MissingSiteSettings2

Site Permissions 

MissingSiteSettings3

Change the look

MissingSiteSettings4

 

Let’s take another look at those screen, foreach you have a link on the bottom redirecting you to a more complete screen

Site Information can redirect you to ….

 

MissingSiteSettings5

Site Settings! (Gotcha!)

MissingSiteSettings8

Site Permissions will redirect you to …

 

MissingSiteSettings6

advance permissions settings

MissingSiteSettings9

Change the look redirect you to the full change the look page

MissingSiteSettings7

MissingSiteSettings10.png

 

Hoping this helps!

Christopher

Hide “Recent” link in classic mode

win

Hello everyone,

Today in the “Quick Win” section, I’ll talk about a small trick regarding “Recent” link in the navigation.

What is it?

The “Recent” link is a link added by SharePoint when you add a new app in your site and when you choose to NOT add it to the current navigation …

recent01.png

 

How to remove it?

Yeah, I really don’t know why Microsoft decided to add this feature, on most of my customer, when the navigation is defined, they don’t like to see it brutally changed without their permission.

First attempt to delete this annoying stuff, go to the navigation and click “Delete”. Yeah, it should work but…

If you don’t have the publishing infrastructure set on your site, you need to provide an url to the recent to be able to remove it (…) !

recent02

If you add a new app, the link gets back..

recent03

 

How to get rid of it?

First, I know my solution is not a wonderfull solution but it’s working as expected.   To do this, you will need to have the publishing infrastructure activated.

Create a SharePoint Group called “Recent Reader” and remove all the people from it.

recent04

Go to the navigation and apply an audience on the Recent link for the “Recent Reader” group.

recent05

 

Voila!

The link won’t be visible by anyone after that!

 

Hoping this helps!

 

Christopher

 

Quick Win – Change default permission on site “Share”

win

Hello everyone,

Today I’ll talk about the default access you can give to people using the “Share” functionality on site level.

When you share a site, depending on your permission on the current site, you will have one of the two following processes

Case 1: you don’t have the permission to give access.

During the share, you will see this screen.

01

And there is a new request for the site owner on the “Access Request” list

03

In this request, the site owner can choose another group or give direct access to the person.

04

 

05

Case 2: you have the permission to give access.

02

In this screen, you can see that you invite people to “EDIT”. You can choose another group or give direct access to the person.

 

What if I don’t want them to EDIT but to READ by default?

If you want to set another group as the default group for Share functionality, you can just specify the wanted group as the default group for the site.

For this

  1. Go to “Site Settings” and click the “People and Groups”
  2. Select the group you want as default one
  3. Click on “Settings” and again on “Make Default Group”

06

 

When it’s done, if you share the site, you can see that the permission requested if the group you just specified

07

 

Note: The Share will only works if the target people doesn’t have access to the site. If you set the default group as “Members” and someone is already a “Visitor”, the share won’t ask for him to be added in the “Members” group.

 

Hoping this helps

Christopher.

 

 

Download all files from library

pnp logo

Hello everyone,

Today I’ll share a little PowerShell script I made some time ago. It allows you to download all files of a single library, looping through all subfolders. This script use PNP PowerShell .

It was done for Office365 but should work the same way for onpremise. You just need to update the parameter on the top and run it. It will prompt you for your credentials to access the site and then download all the files to the specified directory (creating it if it doesn’t exist)

Hoping this helps!

Christopher