GDPR Activity Hub

 

GDPR

Hello everyone,

Yesterday I talked to you about the GDPR and where to find interesting information for setting up your platform.

With some research, I found a GIT Hub repository set up by PNP people. This repository offers you a starter kit for your project of setting up the GDPR.

https://github.com/SharePoint/sp-dev-gdpr-activity-hub

 

Warning! As mentioned on the homepage, MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS GDPR Activity Hub.

Hoping this helps,

 

Christopher

GDPR – Get Started

GDPR

Hello everyone,

Today I will talk about the GDPR and what it means for SharePoint, among others.

What is GDPR?

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU). It also addresses the export of personal data outside the EU. The primary objectives of the GDPR are to give control back to citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU. When the GDPR takes effect, it will replace the data protection directive (officially Directive 95/46/EC) from 1995. The regulation was adopted on 27 April 2016. It becomes enforceable from 25 May 2018 after a two-year transition period and, unlike a directive, it does not require any enabling legislation to be passed by national governments and is thus directly binding and applicable.

Source : Wikipedia

 

In summary, if you have a database containing information about a European person, you need to have a series of processes in place to explain why you have this data, what processes use that data, what is the duration of retention of this data, etc, etc ..

Microsoft helped to set up this regulation, they also made available a site explaining the different points. I urge you to learn more about this subject and especially, do not wait until the last minute!

https://www.microsoft.com/en-us/trustcenter/privacy/gdpr/get-started

 

Hoping this helps,

 

Christopher

List of free tools for SharePoint

Hello everyone,

Today I’ll do some advertising for another blogger who makes a great post about free tools for SharePoint.

Some of them are new to me and seems pretty awesome! Great job Velin and Thank you for this one!

http://blog.velingeorgiev.pro/sharepoint-online-free-developer-tools-list-more-productivity

 

Hoping this helps,

Christopher.

Quick Win : Allow multiple contributors on Drop-off Library items

win

Hello everyone,

Today in the Quick Win series, I will talk about a problem that may arise when working with the Content Organizer feature.

Problematic

As a reminder, the content organizer allows to classify a document based on rules. These rules are based on the metadata value and allow you to move the document to the right place.

This feature is really useful but has strange behavior.

When a person edits the properties of a document in the drop-off library and does not complete the information necessary to be classified, the document is no longer visible to other users!

Cause

When a document is added to the library, it naturally inherits permissions associated with that list.

0102

When a user edits the properties of this document, the document continues the process but remains in the drop-off library. However, an additional action is done by SharePoint => Break permissions, remove existing one and give access directly to the current user!

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It has more than once happened that the business requirement is that several people can process a document, and potentially add each some information, before the document is finally classified.

Resolution

Several solutions are possible since this comes from a business need. In the first case, we could think of using several libraries with workflows to transfer from one library to another but it seems to me “overkill”.

I prefer to opt for the simple solution, keep the document in the drop-off library and prevent SharePoint from breaking the security! To do this, the simplest solution is to do it before it! Indeed, if the document has permissions broken, SharePoint no longer removes the permissions associated with the document!

To put this in place, SharePoint designer is our friend!

NB : I know that SharePoint Designer will not last long but currently it is a solution that works both On Premise and Online.

Steps

Create a SharePoint 2010 workflow

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Use an Impersonation Step and remove the default step

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Add Action « Replace List Item Permissions »

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Give the contribution permission to the people who will use the list

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Specify that the action should take place on the current item

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Go to workflow settings

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Configure the workflow to start automatically when updating a document

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Publish workflow

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When the data in a document are changed and submitted, the workflow will update the permissions with what you have specified

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NB: Of course, once at destination the document will no longer have the specific permissions set in the drop-off.

Hoping this helps

Christopher