Quick Win – Change default permission on site “Share”

win

Hello everyone,

Today I’ll talk about the default access you can give to people using the “Share” functionality on site level.

When you share a site, depending on your permission on the current site, you will have one of the two following processes

Case 1: you don’t have the permission to give access.

During the share, you will see this screen.

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And there is a new request for the site owner on the “Access Request” list

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In this request, the site owner can choose another group or give direct access to the person.

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Case 2: you have the permission to give access.

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In this screen, you can see that you invite people to “EDIT”. You can choose another group or give direct access to the person.

 

What if I don’t want them to EDIT but to READ by default?

If you want to set another group as the default group for Share functionality, you can just specify the wanted group as the default group for the site.

For this

  1. Go to “Site Settings” and click the “People and Groups”
  2. Select the group you want as default one
  3. Click on “Settings” and again on “Make Default Group”

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When it’s done, if you share the site, you can see that the permission requested if the group you just specified

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Note: The Share will only works if the target people doesn’t have access to the site. If you set the default group as “Members” and someone is already a “Visitor”, the share won’t ask for him to be added in the “Members” group.

 

Hoping this helps

Christopher.

 

 

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SharePoint 2013 – Set permissions on item level

SP2013

Hello everyone,

Today I’ll talk about a change in the interface of SharePoint 2013, which can be confusing for people who are familiar with older versions.

This change affects the way you see the permission of an item.

When you select an item in SharePoint 2013 and looking at the ribbon, there is no longer the “Permissions” button present in previous versions. Instead there is the “Shared With” button.

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By clicking this button, we can see the permissions of the current item

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In this pop-up there is two links:  “Invite People” and “Advanced”

1.       « Invite people » :

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This pop-up allows you to add people to read / write the document, it will break the rights on the item and make the changes.

NB : This pop-up can also be accessed directly via the “Share” button on the ribbon

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For example, I added “Everyone” with “can view”.By clicking again on “Shared with” I have this result

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2.       « Advanced » :

This link allows you to find the interface that we had in previous versions

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We can see that after my first operation, the document has unique permissions.

Hope this help.

Christopher.