Site settings links is missing

office365Hello everyone,

Today I’ll talk about a major change in site design with the modern UI, namely the case of the missing site settings links!!!

 

MissingSiteSettings1

 

If you look at the picture, you can see that the usual location of “Site Settings” was replaced by three links :

  • Site Information
  • Site Permissions
  • Change the look.

 

Those links open a panel providing a quick edit for those settings

Site Information

MissingSiteSettings2

Site Permissions 

MissingSiteSettings3

Change the look

MissingSiteSettings4

 

Let’s take another look at those screen, foreach you have a link on the bottom redirecting you to a more complete screen

Site Information can redirect you to ….

 

MissingSiteSettings5

Site Settings! (Gotcha!)

MissingSiteSettings8

Site Permissions will redirect you to …

 

MissingSiteSettings6

advance permissions settings

MissingSiteSettings9

Change the look redirect you to the full change the look page

MissingSiteSettings7

MissingSiteSettings10.png

 

Hoping this helps!

Christopher

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Hide “Recent” link in classic mode

win

Hello everyone,

Today in the “Quick Win” section, I’ll talk about a small trick regarding “Recent” link in the navigation.

What is it?

The “Recent” link is a link added by SharePoint when you add a new app in your site and when you choose to NOT add it to the current navigation …

recent01.png

 

How to remove it?

Yeah, I really don’t know why Microsoft decided to add this feature, on most of my customer, when the navigation is defined, they don’t like to see it brutally changed without their permission.

First attempt to delete this annoying stuff, go to the navigation and click “Delete”. Yeah, it should work but…

If you don’t have the publishing infrastructure set on your site, you need to provide an url to the recent to be able to remove it (…) !

recent02

If you add a new app, the link gets back..

recent03

 

How to get rid of it?

First, I know my solution is not a wonderfull solution but it’s working as expected.   To do this, you will need to have the publishing infrastructure activated.

Create a SharePoint Group called “Recent Reader” and remove all the people from it.

recent04

Go to the navigation and apply an audience on the Recent link for the “Recent Reader” group.

recent05

 

Voila!

The link won’t be visible by anyone after that!

 

Hoping this helps!

 

Christopher

 

Crawl run endlessly without results

SP2013

Hello everyone,

Today I’ll talk about an error which may occur with search on-premise.

When you have a lot a document and not a big farm, the crawl can take a long time, but sometimes it takes a looooooooooooooooooooooong time without any result!

Something like this

searchnotstopping1

As you see in this crawl log, it has been more than 16 hours without nothing (no errors, no successes, nothing…)

If that happens to you, I would suggest those 3 simple steps

Go to the content source and stop all crawl

searchnotstopping2

Open services and reset SPSearchHostController Service. 

Warning : Doing this will cause an short interruption of the search in your farm, some user can experience a “Something went wrong” message if they perform a search shortly after the reset. Do this during planified maintenance hour if the search is already in use.

searchnotstopping3.png

Go to the content source and start all crawl

searchnotstopping4

After that, you should get some result in the crawl log

searchnotstopping5

 

Hoping this helps

Christopher

Quick Win – Change default permission on site “Share”

win

Hello everyone,

Today I’ll talk about the default access you can give to people using the “Share” functionality on site level.

When you share a site, depending on your permission on the current site, you will have one of the two following processes

Case 1: you don’t have the permission to give access.

During the share, you will see this screen.

01

And there is a new request for the site owner on the “Access Request” list

03

In this request, the site owner can choose another group or give direct access to the person.

04

 

05

Case 2: you have the permission to give access.

02

In this screen, you can see that you invite people to “EDIT”. You can choose another group or give direct access to the person.

 

What if I don’t want them to EDIT but to READ by default?

If you want to set another group as the default group for Share functionality, you can just specify the wanted group as the default group for the site.

For this

  1. Go to “Site Settings” and click the “People and Groups”
  2. Select the group you want as default one
  3. Click on “Settings” and again on “Make Default Group”

06

 

When it’s done, if you share the site, you can see that the permission requested if the group you just specified

07

 

Note: The Share will only works if the target people doesn’t have access to the site. If you set the default group as “Members” and someone is already a “Visitor”, the share won’t ask for him to be added in the “Members” group.

 

Hoping this helps

Christopher.

 

 

Uploading files to some library take (lot of) times

SP2013

 

Hello everyone,

Today we will talk to you about a problem that can arise when uploading documents in a library => slowness!

When I say “we”, it is my colleague Yannick Plenevaux and myself. Having faced this problem together, we figured we would write together about it!

Go to the post!

Christopher.

GDPR Activity Hub

 

GDPR

Hello everyone,

Yesterday I talked to you about the GDPR and where to find interesting information for setting up your platform.

With some research, I found a GIT Hub repository set up by PNP people. This repository offers you a starter kit for your project of setting up the GDPR.

https://github.com/SharePoint/sp-dev-gdpr-activity-hub

 

Warning! As mentioned on the homepage, MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED, OR STATUTORY, AS TO THE INFORMATION IN THIS GDPR Activity Hub.

Hoping this helps,

 

Christopher

GDPR – Get Started

GDPR

Hello everyone,

Today I will talk about the GDPR and what it means for SharePoint, among others.

What is GDPR?

The General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679) is a regulation by which the European Parliament, the Council of the European Union and the European Commission intend to strengthen and unify data protection for all individuals within the European Union (EU). It also addresses the export of personal data outside the EU. The primary objectives of the GDPR are to give control back to citizens and residents over their personal data and to simplify the regulatory environment for international business by unifying the regulation within the EU. When the GDPR takes effect, it will replace the data protection directive (officially Directive 95/46/EC) from 1995. The regulation was adopted on 27 April 2016. It becomes enforceable from 25 May 2018 after a two-year transition period and, unlike a directive, it does not require any enabling legislation to be passed by national governments and is thus directly binding and applicable.

Source : Wikipedia

 

In summary, if you have a database containing information about a European person, you need to have a series of processes in place to explain why you have this data, what processes use that data, what is the duration of retention of this data, etc, etc ..

Microsoft helped to set up this regulation, they also made available a site explaining the different points. I urge you to learn more about this subject and especially, do not wait until the last minute!

https://www.microsoft.com/en-us/trustcenter/privacy/gdpr/get-started

 

Hoping this helps,

 

Christopher